The City of Tacoma, City Manager’s Office is recruiting for a Council Assistant to provide staff assistance with a variety of analytical, policy research, reporting and administrative functions for the Mayor or Council.
The City Manager’s Office endeavors to serve Tacoma residents and visitors in the smartest, most efficient and most cost-effective way possible, while building a comprehensive approach that helps Tacoma’s economic stability, financial prosperity, and cultural vitality.
The Council Assistant position works in conjunction with the Mayor, City Council, staff and the community to ensure that City programs and operations meet the needs of Tacoma residents. The person in this position has the ability to make a direct, positive impact on Tacoma’s community by supporting the cooperative effort between the City of Tacoma and it’s partnership with the public.
This highly visible position will perform the following functions:
- Provide highly responsive research, analysis and recommendations to Mayor/Council in support of executive level decision-making. Brief and advise Council members on current issues, elevated or controversial matters, and/or matters of policy.
- Receive various inquiries and complaints on behalf of the Mayor/Council; advise Council members of communications received, investigate and respond to citizens with the utmost tact and resourcefulness and in accordance with policy guidelines and Council direction. Compose correspondence dealing with issues and subject matter in ways which may require sensitivity, discretion, judgment or negotiation in replying to inquiries and/or presenting or requesting information.
- Prepare and present information to a variety of audiences including city staff, members of the public, City Council and other agencies.
- Participate on committees and task force groups, and coordinate special events. Serve as a liaison with outside organizations.
- Conduct special project analysis and research as assigned. Develop alternative solutions and recommendations in line with the City’s mission. Prepare detailed reports and summaries.
- Attend City Council meetings and work sessions.
- Work with the Council support staff to assist the Mayor/Council with administrative functions including travel arrangements, event preparation and communications with citizens. Arrange logistics for public appearances.
- Perform routine office duties as required.
The successful candidate must have the ability to work under tight deadlines, work with confidential information and have strong communication skills to effectively build/maintain professional working relationships with internal and external customers. This position requires the ability to be politically astute and sensitive to issues or requests that have the potential for controversy. Travel between City buildings and to other locations within the City of Tacoma to meet with outside organizations and/or citizens and work non-traditional work hours to include evening meetings is required. This position is appointive, unclassified and not subject to civil service protections.
**FIRST REVIEW DATE IS SEPTEMBER 13, 2019**
WHY WORK FOR THE CITY?
The City of Tacoma offers a generous program of employee benefits:
- Outstanding working conditions and an exceptional quality-of-life environment.
- Medical coverage for eligible employees, spouses and dependents, including children up to age 26.
- Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.
- Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.
- Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.
- Personal time off.
- Paid holidays.
- A great pension plan.
Bachelor’s degree in business administration, public administration or closely allied field
A minimum of four years of experience at the executive support level. Master’s degree preferred, but not required.
*Related work experience may be substituted for education on a year-for-year basis.
LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS
Valid Washington State driver’s licenseKnowledge & Skills
- Knowledge and understanding of modern principles and best practices specific to a City Council system and Mayor form of government, as well as applicable laws, ordinances, and City policies and procedures.
- Organization and Political Awareness – use knowledge and understanding of the organization and political climate to make recommendations, decisions and take actions that satisfy diverse interests and contribute effectively to the organizational goals.
- Demonstrate a commitment to the vision, mission and values of the City. Demonstrate a respect for and commitment to identify and meet diverse customer needs and to continuously improve service.
- High level of skill in research and analysis – use data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions and make decisions.
- Demonstrates ability to build a trusting environment; leads by example, displays honest and ethical behavior in all interactions, working without hidden agendas, ensuring that words are consistent and following through on commitments.
- Demonstrates skill in effective public speaking, presentation and facilitation skills and an ability to diffuse and manage conflict appropriately.
Selection Process & Supplemental Information
Interested individuals must apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.
NOTE: Applications received without the required resume and cover letter will not progress in the selection process.
First review of applications for interview consideration will be September 13, 2019.
Appointment is subject to passing a background check.
Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim.
Tacoma’s natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location – just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense’s premier military installation on the West Coast – only adds to Tacoma’s desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video!
City of Tacoma Commitment to Diversity and Inclusion
Tacoma’s diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma’s entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted before the closing date and time listed on this job announcement.
For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400 before 4:00 pm of the closing date of the job announcement. AgencyCity of TacomaAddressHuman Resources Department
747 Market Street
Tacoma, Washington, 98402-3764Phone253-591-5400